Watermark in Word – Add watermark on certain pages, edit or remove it

Inserting watermark on pages or pictures is sometimes very useful, especially if you want to protect them against theft. When using for example, a certain logo or name of the owner, the watermark  informs the others that the documents are not to be copied or used without the consent of the owner or without giving them the credits. In this article I will explain how you can add a watermark in Word on documents and on a later article I will be focusing on pictures.

Watermark is also useful when you want to categorize certain pages like drafts, samples and any other types of pages so you can organize them better. It can be a text or a picture that stays in the background, with a reduced opacity so it can still allow people to read the document without problems.

Insert watermark in Word

This guide is made in Microsoft Word 2007 but the options are pretty much the same in later editions too.

In Word there are two types of watermarks: with a predefined format and with a custom format, which you can set up yourself.

To insert a predefined watermark in Word, go to the Page Layout tab, then look for the Page Background group and click on the Watermark button. The predefined options will appear so you can choose whichever suits your situation.

If you want to make your own format, choose Custom Watermark. You have two options for the Custom watermark: either you use a picture or a simple text, as you can see in the picture:

Watermark in Word - Custom Watermark

If you want to put your logo and some text like name or company I suggest you to create a watermark in Power Point. You could make one in Photoshop or other graphics editing program but maybe you don’t’ have them installed and I assume you already have Power Point since you have Word installed.

How to add watermark in Word only to some pages

So let’s say you have a document with a first page, table of contents, content and bibliography. How can you make the watermark appear for example, only on the content pages?

For that, you will have to divide the document into sections. It’s pretty easy and it can be useful later on if you want to make different text on header or footer. Plus it helps organizing the document a lot better.

1. Click at the end of the first page. Go to Page Layout tab, on the Page Setup group click Breaks and then select Next Page. This action will introduce the first page into a section 1 so that it can be separated from the rest of the pages which will be in Section 2, obviously.

Watermark in Word - Inserting breaks

2. Let’s separate the table of contents from the content. Go to the last page of the table of contents and click at the end of it. Do the same as above, meaning go to Page Layout tab, on the Page Setup group click Breaks and then select Next Page. This will separate the table of contents section from the next pages, meaning the remaining pages: content and bibliography.

3. In order to separate the content from the bibliography do the same.

So now we should have 4 sections:

Section 1 – first page

Section 2 – table of contents

Section 3 – content

Section 4 – bibliography

4. To verify this, you can for example double double click on the header of the first page. You will see the header delimitation appear and the name of the section to which the page belongs to. Note that the watermark will be inserted into the header even if you won’t see it there.

Watermark in Word - Activate header

5. Now, we want the watermark to appear only on the content pages…meaning Section 3. To do that you have to unlink the sections. What is that? Well, if you activate the headers of the document (double click on the header of the page), on the Design tab, on the Navigation group you will see a button named Link to Previous that is by default activated, like in the image below. The first page isn’t linked to any page, since it doesn’t have any previous page. We then go to the first page of the Table Of Contents section. Click inside the header area and check if the button is activated. We want it activated because The table of Contents section should have the same header as the previous page, without watermark.

6. Next go to the first page of the Content section, click inside the header area and deactivate the Link to Previous button so that the header may differ from the previous section.

Watermark in Word - Unlink sections

7. As for the Bibliography section you have probably already realized that you should deactivate the Link to Previous button, otherwise the watermark that we are going to insert into the content, will appear in here too.

8. To insert the watermark into the content pages only, go to the first page of the content or any other page of the content section, activate the header to by double clicking on it and then go to Page Layout tab, Page background group, Watermark and then select and set up your watermark, as you desire.

If you only want the watermark not to appear on the first page then you have to setup 2 sections: one for first page and one for the rest of the pages, then unlink the content section to the first page and insert the watermark for the content section.

Watermark in word

Edit or Remove the watermark in word

If you want to modify the existing watermark in Word just go to Page Layout, choose Watermark on Page Background group and then Custom Watermark. The setting of the current will appear and you can edit them as you want. Remember that if you want to edit the watermark of a certain section you’ve got to activate the header and then go edit the watermark.

If you want to remove the watermark in Word go to Page Layout, choose Watermark on Page Background group and then click Remove Watermark. Remember that if you want watermarks from only one section to be removed, activate the header on one of the section pages and then hit Remove Watermark.

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