A very annoying thing that happens by default each time you print something (document, office suite files) is this printer notification balloon in the Windows System Tray. Its purpose is to inform you on the current documents sent to printer but also has the disadvantage to distract you from your work. In most cases, you can live with it as it takes only a few seconds to display it automatically and disappear but in time and depending on the nature of your work, this will cost you even more time plus the focus you could offer to something else.

I assume if you are here you already know what I am talking about but just to make sure, check below print screen and see my problem. I had to hide some details as no test printer available at this moment, but that was a network printer. What you should know is that depending on your settings, this notice will also appear for both local and network installed printer, when you print document to any of them.

Turn off Printer notification balloon in the Windows System Tray - Printer Balloon

You’ve probably figured it out that the solution would be to disable a check-box so that the notice goes away forever but where is it in Windows XP?

SOLUTION

1. Select Windows Start Menu and open “Printers and Faxes”.

2. In the Printers and Faxes window, hit File Menu and then select “Server Properties” or right click inside the Printers and Faxes window on an empty space and hit the same option “Server Properties”, as you can see below. Any of them will open the same window.

Turn off Printer notification balloon in the Windows System Tray- Server Properties 1Turn off Printer notification balloon in the Windows System Tray- Server Properties 2

3. In the Print Server Properties window, select “advanced” tab and you should see two check-boxes called “Show information notifications for local printers” and “Show information notifications for network printers”. By default the check-box for the local printers should be disabled and the only one active when we are talking about these two check-boxes should be the one for network printers. I can assume you imagine why: mainly related to security risks and to inform user he is about to print something to a “remote” printer.

Sometimes the operating systems were configured by administrators, users or even came with the images optimized after the first installation (talking about enterprises here) so that both check-boxes are marked and you are notified each time you print a document, weather it is printed on a local or a network printer. For the home users, they should have these settings set at default values: local printer without notification, network printers with notification.

Turn off Printer notification balloon in the Windows System Tray - Printer Properties Advanced 1

4. If you don’t want to see any notifications from both local and network printers you will have to clear both check-boxes so they look as below, or just pick whatever check-box suits you better. You should know your needs.

Turn off Printer notification balloon in the Windows System Tray - Printer Server Properties Advanced 2

5. Hit “apply” and OK  As soon as you print something you should see the modifications in use. If you removed both check-boxes  you obviously won’t get any print notification balloons anymore.

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